Firmenich
Formula Administrator - Fragrance Division
• Maintained Formula Database (over 100,000 formulas, raw materials, and bases) by following established policies and procedures
for quality control and ascertained solid knowledge of same and of the process flow and database file structure.
• Accurate documentation of formula database according to department policies.
• Tested and verified in-house software for worldwide release, extended over 2-years. Upheld accuracy on all levels while working directly
with the USA & Euro Program Development Teams. Communicated results and ensured global cooperation.
• Created Access databases for detailed inventory tracking. Trained new users and created user specific instructional guide.
• Structured better workflow (standardized department requests); Created new forms and "How To" instructions - Europe adopted.
• Identified and modified processes to improve performance (delegated specific responsibilities to other departments).
• Trained local Perfumers and Lab Technicians on new database system.
• Created "User Manual" to accompany training classes; thereafter monthly newsletters.
• Initialized "Pegasus Newsletter", common tricks and tips for users - published worldwide.
• Extracted and interpreted data from various programs to assist with preparation of budget.
• Demonstrated new software to other division for evaluation.
Administrative Assistant to Vice President General Manager Fragrance Division
• Maintained heavy calendar, scheduled meetings, travel arrangements.
• Interacted with Department Heads in obtaining/dispersing information.
• Liaison between New York and Princeton for industry functions (Division Sales meetings, and Manager Conferences
included reception/dinner and hotel/transportation for attendees).
• Handled all confidential matters (compensation and bonuses).
• Prepared detailed financial PowerPoint presentations for divisional meetings each quarter.
• Extracted and interpreted data from various programs to prepare quarterly sales report.
• Established and maintained good relations with all departments.